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Privacy Policy

Last updated: 29/12/2025

This Privacy Policy explains how Worksense UK (“we”, “us”, “our”) collects, uses, stores, and protects your personal data when you use our services, submit an enquiry, or interact with us.

We are committed to protecting your privacy and handling your personal data in a transparent and responsible way, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Worksense UK
Email: [your email address]

For the purposes of data protection law, we are the data controller of the personal data you provide.

2. What Personal Data We Collect

We may collect and process the following information:

  • Name

  • Email address

  • Phone number (if provided)

  • Information you choose to share about your workplace situation

  • Communications sent to us (emails, messages, form submissions)

  • Technical data such as IP address, date, and time of form submissions

We only collect data that is necessary for providing guidance and responding to enquiries.

3. How We Use Your Personal Data

We use your personal data to:

  • Respond to enquiries and provide workplace guidance

  • Communicate with you about your enquiry

  • Keep internal records of communications

  • Improve our services and processes

  • Meet legal or regulatory obligations

We do not use your data for automated decision-making or profiling.

4. Lawful Basis for Processing

Under UK GDPR, we process your personal data on the following lawful bases:

  • Consent – where you have actively submitted your information

  • Legitimate interests – to respond to enquiries and provide guidance

  • Legal obligations – where required by law

You may withdraw consent at any time by contacting us.

5. Sharing Your Data

We do not sell, rent, or trade your personal data.

We may share your data only where necessary:

  • With service providers who support our operations (e.g. email or website hosting), under confidentiality obligations

  • Where required by law or legal process

All third parties are required to respect the security of your data.

6. Data Storage and Security

We take reasonable and appropriate measures to protect your personal data, including:

  • Secure storage systems

  • Limited access to personal data

  • Measures to prevent unauthorised access, loss, or misuse

While we take care to protect your data, no method of transmission over the internet is completely secure.

7. Data Retention

We keep your personal data only for as long as necessary:

  • To respond to your enquiry

  • To provide guidance

  • To meet legal or record-keeping requirements

When data is no longer required, it is securely deleted.

8. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Object to or restrict processing

  • Request data portability

  • Withdraw consent at any time

To exercise your rights, contact us using the details above.

9. Cookies

Our website may use basic cookies to ensure it functions correctly.

Where cookies are used, they will not collect unnecessary personal data. Further details can be provided upon request or via a separate Cookie Policy if applicable.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

11. Complaints

If you have concerns about how we handle your data, please contact us first so we can try to resolve the issue.

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